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20% operational improvement through improved and increased front-line management

Equipping front-line managers with the skills, tools, knowledge, experience and confidence necessary to optimise the effective utilisation of staff under their control and, as a result unlock their teams true potential.

Challenge:

Increasing call volumes, quality dropping, abandon rate increasing

First- line and second line management across customer facing departments were under developed and had received little or no investment in their entire employment within the organisation. This led to missed opportunities to deliver improved performance across the customer facing operation, coupled with high attrition, sickness and poor talent acquisition.

The existing management community were distracted by answering emails and making the existing system work, resulting in the senior management forgetting what the operational managers were hired to do – to manage.

The Solution:

Improve productivity, service quality through increased management engagement

The core focus was to provide the management community across the customer facing operation with the tools and skills to improve operational performance and quality, whilst creating a sustainable culture of continuous improvement.

The Approach:

Redefine the role of the manager, and establish a robust framework for success that would enable them to deliver top and bottom-line performance benefits for the business…

Equip operational managers with the skills, tools, knowledge, experience and confidence necessary to optimise the effective utilisation of staff under their control and as a result, unlock the team’s true potential.

The programme was delivered in 3 key stages over 14 weeks

Train: equipping mangers with the required tools and techniques...

 

Delivery of management workshops that provided the management community with a common language, tools and skills that would underpin the redefined management framework. This included delivery of core skills that included:

  • Setting expectations of the role and management activity requirements

  • Report interpretation (from numbers through to behaviours)

  • Competencies required including personal drivers and work practices

  • Continuous improvement and best practice

  • Short interval control and management by exception

  • Performance management, coaching and effective action planning

Embed: supporting the application of theory through coaching...

  • 121 coaching that equipped managers with the support, confidence and discipline required to successfully achieve and sustain enhanced team performance

  • Provision of structured on the floor support to individual managers as they seek to realise targeted operational improvements, aligned and measured to agreed organisational management competencies

Sustain: Continue to deliver realisable benefits...

  • Realising operational improvement through better front-line management

  • Embedding management routines, that support continuous improvement and individual and team development

Results:

  • 20% improvement in sustainable operational capacity after 14 weeks of targeted front-line management development and subsequent coaching with additional metric improvements:

    • Quality    +3ppt

    • Sickness  -4ppt

    • Attrition  -7ppt

  • Net promoter score increased through reduced wait times, right first time and less time on the call

  • Reduced unnecessary demand through improved processes, automation and reduced hand offs to teams (one and done)

  • Increased management capability, consistency and competence

  • A consistent active performance culture observed across all teams

  • Reduction in cross-departmental customer facing silos

  • Increased innovation –best practice sharing etc

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